Adjoint(e) administrative, service des installations / Administrative Assistant, Facility Service-Gatineau

Job title: Adjoint(e) administrative, service des installations / Administrative Assistant, Facility Service-Gatineau

Company: Engie Cofely

Job description: ENGIE est à la recherche d’un(e) professionnel(le) en administration très axé(e) santé sécurité au travail et expérimenté(e) dans son domaine.

ENGIE gère une vaste gamme d’activités en énergie au Canada et aux États-Unis incluant la production d’électricité et par cogénération, la distribution et la vente de gaz naturel et de gaz naturel liquéfié (GNL), la vente d’énergie au détail, ainsi que les services d’optimisation énergétique. ENGIE emploie 154 950 personnes dans le monde.

ENGIE est un fournisseur de services d’efficacité énergétique, de gestion d’installations et de solutions d’externalisation pour les entreprises et les collectivités. Nos experts conçoivent, réalisent et gèrent des solutions sur mesure « intelligentes et durables » au profit de nos clients allant des aéroports aux parcs à bureaux en passant par les bâtiments industriels.

ENGIE exploite 320 systèmes de chauffage et de climatisation autour du monde en réponse aux besoins de confort à long terme (chauffage et climatisation) des secteurs public et privé, ainsi que de protection de l’environnement. Leader mondial depuis trois décennies sur le marché, le Groupe continue de développer sa présence en Asie, au Moyen-Orient et en Amérique du Nord. Pour en savoir plus, visitez

ENGIE Services is seeking a professional with proven success in administrative support and office coordination. ENGIE (formerly GDF SUEZ) employs 154,950 people worldwide.

ENGIE Services is a provider of energy efficiency, facility management services and outsourcing solutions for companies and communities. Our experts design, develop and manage tailored, smart and sustainable solutions for our customers’ benefit from airports to office parks and industrial sites.

ENGIE operates 320 heating and cooling systems around the world in response to the long-term comfort needs (heating and air-conditioning) of both public and private sectors, at the same time as protecting the environment. A world market leader for three decades, the Group continues to expand its presence in Asia, the Middle East and North America. Find out more at

ENGIE is part of the consortium that has recently closed a 32-year public-private partnership contract to operate and maintain an existing Preservation Centre and a new archive facility which houses Canada’s precious archives.

Sommaire du poste

Relevant du gestionnaire des installations, la personne sélectionnée est responsable de la coordination des activités sur le site et de la tenue des dossiers divers. Le(la) candidat(e) est également responsable du soutien administratif du bureau. Il(elle) fournira les données à l’appui des rapports de suivi du rendement et aidera l’équipe à les préparer. Il s’agit d’un poste bilingue (Français et anglais).

Responsabilités:

La personne sera responsable de :

• Recevoir et gérer les appels téléphoniques ainsi que les correspondances, au besoin;
• Répondre à toutes les demandes des utilisateurs du BAC de manière courtoise et professionnelle, en conformité avec les protocoles et les procédures;
• Offrir un support administratif adéquat et variée à l’équipe locale
• Fournir un soutien administratif à la gestion des contrats dans les installations, y compris le maintien de la conformité et la mise à jour des contrats des sous-traitants;
• Compiler les données reçues de diverses sources et les organiser de façon appropriée;
• Préparer les dossiers et les données nécessaires pour le système d’évaluation de rendement du GMAO;
• Organiser et remplir les demandes d’achat au nom de l’équipe et s’occuper de la réception des biens, des dossiers de services et des factures à travers un portail interne web.
• Aider le gestionnaire des installations à préparer les rapports et supporter lors de la préparation des comptes de dépenses
• Aider le gestionnaire des installations à préparer et à coordonner les réunions et rédiger les procès-verbaux;
• Gérer l’inventaire des fournitures de bureau;
• Effectuer toute autre tâche administrative, au besoin.

Job Summary:

Reporting to the Facility Manager, the Facility Services Administrator is responsible for coordinating activities at this site and for financial record keeping and reporting as required. The candidate is also responsible for administrative support and office work and for providing the supporting data for performance monitoring reports and will assist the team in preparing Reports. This is a bilingual required position in English and French.

Responsibilities:

The selected individual will: * Receive, and manage phone calls and correspondences;

• Respond to all requests from LAC users in a courteous and professional manner in accordance with protocols and procedures;
• Support and assist administratively the local team
• Provides administrative support to contract management in the facility including keeping sub-contractor contracts compliant and up to date;
• Prepares files and data required for the performance monitoring system from the Computerized Maintenance Management System;
• Keeps up to date the document library and all relevant records;
• Provides administrative support to the assignment and completion of work orders and preventative maintenance tasks;
• Organize and fill requests for purchasing on behalf of the facility team and handle the receipt of goods, service records and invoices using the online platform
• Prepare expense reports
• Help the Facility Manager to prepare and coordinate meeting and take minutes;
• Manages office supply inventory.
• Administer payroll for hourly employees
• Support with the management of contractors prior and during their presence on site
• Additional administrative duties as assigned.

Exigences :

• Diplôme collégial en administration ou toute expérience équivalente
• Expérience dans l’utilisation de tous les outils de la suite MS Office;
• Bilinguisme requis (Français et Anglais)
• Excellentes aptitudes à la communication, tant à l’oral qu’à l’écrit

Aptitudes:

• Aptitudes à la communication écrite et orale;
• Compétences développées en service à la clientèle;
• Esprit d’équipe, dynamique;
• Sens de l’initiative et capacité à travailler de façon autonome;
• Fait preuve d’un excellent jugement;
• Forte éthique de travail.

Équité en emploi :

ENGIE Services Inc. souscrit aux principes d’égalité en emploi et invite donc les femmes, les autochtones, les membres des minorités visibles, des minorités ethniques et les personnes handicapées à soumettre leur candidature.

Remarque :

Nous remercions toutes les personnes qui poseront leur candidature.

Requirements:

• College degree in Administration or equivalent work experience;
• Experienced in the use of all tools in the MS Office suite;
• Bilingual English and French;
• Excellent communication skills, both oral and written.

Skills:

• Written and oral communication skills;
• Well developed Customer Service Skills;
• Dynamic team spirit;
• Self-starter with the ability to work autonomously;
• Demonstrates good judgment; and
• Strong work ethic.

We offer:

• Professional and personal development in a company experiencing strong growth;
• A positive working environment characterized by competence, responsibility and innovation;
• A diverse workplace regarding gender, age and cultural background;
• Competitive terms of employment and excellent benefit schemes.

Equal Employment Opportunity:

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, or national origin.

Comment:

We thank all applicants.

Why ENGIE?

ENGIE North America isn’t just participating in the Zero-Carbon transition, we’re leading it! Join us as we develop energy that is more renewable, more efficient and more accessible to everyone.

Unite with us in leading the transformation of the world of energy! ENGIE is looking for talented and motivated individuals to create the future of energy and customer solutions. Join a rewarding and flexible work environment that encourages innovation and creativity to help customers meet their energy challenges today and in the future. Are you up for the challenge?

At ENGIE, our goal is to support, encourage, promote, and thrive on diversity, equity, and inclusion. We do so for the benefit of our employees, customers, products and services, and community. So ENGIE is proud to be an equal opportunity workplace, and is also an affirmative action employer. We are firmly committed to creating an equitable and inclusive environment for all employees.

We are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at ENGIE are based on business needs, job requirements and individual qualifications. ENGIE is committed to providing equal employment opportunity regardless of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship, age, sex or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, civil union, or domestic partnership status, military service or veteran status, physical or mental disability, protected medical condition, genetic information, or any other legally protected category (referred to as “protected characteristics”) as defined by applicable federal, state or local law in the locations where we operate.

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at . Please note: This email address is reserved for individuals with disabilities in need of assistance, and is not a means of inquiry regarding positions or application status.

Additional Information

• Posting Date: Jan 19, 2021

Expected salary:

Location: Gatineau, QC

Job date: Thu, 21 Jan 2021 05:44:49 GMT