Part-Time Administrative Assistant – 1 Year Contract

Job title: Part-Time Administrative Assistant – 1 Year Contract

Job description: Canfor’s strength comes from the diversity of our skilled and resilient workforce. As our company continues to grow and diversify, so do our career opportunities. Let us take this opportunity to tell you how you could be the best fit for Canfor.

The Opportunity:

Administrative Assistant is responsible for processing accurate information that will support the management team. This position requires well established organizational skills, a high level of motivation and energy, excellent communication skills and a desire to work in a fast paced team environment.

This is a 1 year contract role with a 20 hours/week work schedule: Onsite Monday to Friday 9:30 to 2pm (with flex).

Key Responsibilities:

Executive Support

• Primarily responsible to provide administrative support for executives when needed
• Arranges travel reservations for Executive VP, North American Operations and on occasion his direct reports
• Manage & reconcile expense reports
• Calendar management
• Assist North American Wood Products Management Team
• Book charter flights for executives
• Review and code invoices
• Responsible for incoming and outgoing mail and couriers
• Arrange various catering, transportation and hotel requests for meetings and guest visits
• Receive and screen incoming telephone calls
• Prepare and edit reports and other correspondence
• Coordination of offsite events and meetings
• Working closely with the Admin Assistant for the Legal department (remote) to support any onsite needs or extra assistance required during key meetings such as Board, AGM, etc.

General Office Support

• Provide reception relief for daily breaks and vacation or other absences
• Assist with general management of the office in coordination with the receptionist/office coordinator including:

• Manage and track Iron Mountain records
• Maintain stock and office supplies
• Organizing and tidying meeting rooms
• Ensuring the office is free from clutter and safety hazards
• Assisting with organizational systems to facilitate a tidy and functional office space
• Delivering mail to various departments within the office
• Greeting and escorting external vendors and contractors within the office

The Candidate:

• High school graduate with a minimum of three (3) years executive assistant and/or administrative experience
• Demonstrated computer proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• The ability to work effectively in a team environment
• Highly motivated self-starter with strong interpersonal, communication and organizational skills
• Ability to work independently and the desire to work in a fast-paced dynamic environment
• Flexibility, ability to multi-task, detail-orientated and positive

Our Talent Acquisition team is actively recruiting on this role, and in order to be considered please apply today!

At Canfor, diversity means understanding, recognizing and valuing the differences that make each person unique. We see inclusion and diversity as an essential part of our productivity, creativity, innovation and competitive advantage. We strive for a fair and equitable recruitment process, where hiring decisions are based on the individual qualifications and experience of each applicant.

We are not your run of the mill forest products company, join us and find out why. #canfortalent

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Job Segment: Secretary, Social Media, Administrative Assistant, Supply, Part Time, Administrative, Marketing, Operations

Company: Canfor

Expected salary:

Location: Vancouver, BC

Job date: Fri, 21 May 2021 02:41:59 GMT