Facilities Administration Coordinator

Job title: Facilities Administration Coordinator

Job description: SALARY: Temporary Support, Payband E, $26.47 – $30.69 per hour (35 hours per week)

LOCATION: 200 King St.E.

STATUS: Temporary Support

EFFECTIVE DATE: Immediately – May 29, 2023

At George Brown College, we are committed to maintaining safe learning, working, and living environments for all members of our community. For our latest updates related to COVID-19, please visit – .

Land Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

• Facilitates and operates the Departmental Help Desk by responding to a multitude of complex & diverse requests.
• Monitors, and responds to job requests, including liaising proactively and reactively with other staff and creates and tracks work order tickets from the Facilities Management Helpdesk using Hippo.
• Operates CMMS work order system and prepares work orders for maintenance department. Provide answers and/or information.
• Processes, tracks, and manages key requests using excel and third-party software applications, including annual verification.
• Updates and tracks vendor and lease agreements, specifically as they pertain to contractual obligations and rent and payment increases.
• Administers interdepartmental charges associated with miscellaneous services.
• Monitors Campus Management Budget and Controls departmental Petty Cash System.
• Processes, reconciles, and maintains purchase orders and invoices for the department.
• Co-ordinates rental & space requirements by arranging rental of room request through the scheduler, arranging the set-up for the event and invoicing the external renters.
• Maintains the office filing system, processes incoming & outgoing mail.
• Co-ordinates service & repairs to office equipment.
• Gathers data and completing Human Resources/Payroll/Attendance documentation as required.
• Prepares letters, memos, reports, spreadsheets on PC using a variety of software.
• Other related duties as assigned.

What qualifications do you need for this role?

• Two-year diploma or degree from a recognized post-secondary institution in Business Administration, Communications, Property Management or other related education.
• Minimum three years’ experience in a general office environment with emphasis in customer service.
• Experience in an Administrative support role with a general understanding of office operations and processes is an asset.
• Proficiency in MS Office, with advance excel skills, accurate data entry skills and a strong aptitude for detail and accuracy.
• Strong interpersonal, customer service and conflict resolution skills; proven ability to think processes through and find creative solutions given limited resources.
• Able to learn quickly and stay abreast of changes to policies and procedures.
• Strong organizational skills; experience dealing with complex issues; ability to maintain confidentiality of information.
• Proven ability to adapt with strong problem-solving skills.
• Ability to work under pressure with frequent interruptions while dealing with conflicting demands and distractions; ability to prioritize work and meet deadlines.
• Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
• Strong communication, collaboration, teamwork, and people skills.
• Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience and styles.
• Flexibility in adapting to change and in participating in consultative decision-making processes.

Hours of Work: 8:00 am – 4:00 pm.
Interview process may consist of a practical skills component.

NOTES:

• If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.
• Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.

Closing: Open until filled

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact and all information received will be addressed confidentially.

As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.

For information on George Brown College, please visit our website at .

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Company: George Brown College

Expected salary:

Location: Canada

Job date: Wed, 19 Oct 2022 04:45:06 GMT

Job Source: Careerjet.ca

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