Senior Administration Assistant

Job title: Senior Administration Assistant

Job description: Work Arrangement: Hybrid

Department:

Overview

Pembina Pipeline Corporation’s Calgary office is recruiting for a Senior Assistant, Administration to join the team. This position reports to the Vice President in the Conventional Pipelines Unit (CBU), part of Pembina’s Pipeline Business Division. The Senior Assistant will provide administrative support to senior leadership in Conventional Pipelines in a fast paced ever changing environment.

Responsibilities

Responsibilities will include but not be limited to:

• Manage business and personal calendars, provide daily reminders of meetings and preparations required to ensure accurate, effective and efficient use of time, schedule conference calls, take meeting minutes and follow up on action items;
• Provide administrative services, including, but not limited to arranging travel, monthly expense reports, and maintaining accurate and efficient filing system that meets departmental requirements;
• Coordinate meetings which includes planning and organizing materials, presentations, booking meeting rooms, venue selection and set up, and food and beverage coordination;
• Screen incoming calls, emails and correspondence while maintaining a professional, courteous and friendly demeanor at all times;
• Contribute insight, ideas, and opinions while participating in team meetings and projects;
• Participate in budget preparation and actual variance analysis and monthly forecasting;
• Complete provisioning requirements for employee and invoicing contractors, as well as contract end dates for invoicing contractors;
• Other tasks and projects as assigned; and
• Support an Equitable, Inclusive and Diverse workplace.

Job Qualifications

• Minimum 10 years of progressive senior level administrative experience;
• Post-secondary education with preference given to those with a Legal Assistant Certificate/Diploma or Bachelor’s Degree in Business Administration, Finance or Commence;
• Advanced skills in all MS Office (Excel, Word, PowerPoint) products, along with working knowledge of SAP;
• Experienced at preparing reports, formatting documents, and drafting official letters and correspondence;
• High level of professionalism and demonstrated ability to work with sensitive and confidential matters;
• Positive and friendly customer service approach coupled with exceptional communication skills (both oral and written);
• Excellent organization and time management skills along with a keen eye for detail and accuracy;
• Independent worker and self-starter with highly developed resourceful problem solving and decision-making skills;
• Demonstrated resiliency and sound judgment in dealing with business and corporate challenges; and
• Flexible with being able to work overtime.

We offer competitive compensation; including base plus incentive bonus, pension & savings plans, health benefits, employee development programs to support personal development and career progression and, a hybrid work arrangement, in an environment that is equitable, diverse, and inclusive.

Final candidate will be required to undergo Pre-Employment Background Checks including a Criminal Record Check.

No agency calls please.

Pembina Pipeline Corporation is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

For more than 65 years, Pembina has safely and reliably served North America’s energy industry, delivering oil, natural gas and natural gas liquids production to North American markets.

Powering Pembina’s growth are our smart, creative and energetic people who allow us to remain a disciplined and responsible energy transportation and service provider and a trusted member in our communities.

Our expectations are high and our rewards reflect this: We treat our people well – whether it’s through our compensation package, community engagement or volunteer opportunities.

Pembina provides everything you could want in an employer. We are a proud recipient of (2018-2022), (2014-2022) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.

Company: pembinapipD2

Expected salary:

Location: Calgary, AB

Job date: Tue, 15 Nov 2022 23:56:04 GMT

Job Source: Careerjet.ca

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