ADMINISTRATIVE ASSISTANT

Job title: ADMINISTRATIVE ASSISTANT

Company: Ministry of Natural Resources and Forestry

Job description: Are you a highly organized and enthusiastic team player looking to showcase your administrative and financial skills? If so, consider this opportunity to make your mark in the Ontario Public Service and provide financial and administrative support to the Forest Research and Monitoring Section and the Centre for Northern Forest Ecosystem Research within the Science and Research Branch of the Ministry of Natural Resources and Forestry.

The Forest Research and Monitoring Section works with clients and partners to lead and deliver applied scientific research and monitoring. This research informs the ministry’s legislation, policies, practices, and guides.

The Centre for Northern Forest Ecosystem Research conducts applied research on the effectiveness and development of policies and practices in boreal ecosystems, biodiversity, species at risk, and application of social science to resource management.

Please note:

• one temporary position up to 3 months available with the Forest Research and Monitoring Section in Sault Ste Marie
• one temporary position up to 6 months available with the Centre for Northern Forest Ecosystem Research in Thunder Bay

What can I expect to do in this role? You will:

• provide financial, human resources and administrative support
• track and monitor work planning, allocation management and financial in-year review processes
• provide customer service to internal and external clients

How do I qualify?

Financial knowledge and skills: • You have experience monitoring accounts payable and receivable activities.

• You have the ability to identify variances and can take corrective action to amend errors.
• You have the ability to prepare financial reports and compile data for senior management.
• You have budgeting knowledge in order to prepare estimates for section programs.

Human resources knowledge: • You have knowledge of payroll administration in order to track employee hours and prepare documents for a variety of staffing transactions.

• You have the ability to monitor staffing, such as expired contracts and leaves to ensure appropriate action is taken in a timely manner.

Administrative skills: • You have experience scheduling meetings and preparing agendas and meeting minutes.

• You have the ability to organize and maintain staff information, filing systems, and contracts.
• You have knowledge of purchasing processes in order to obtain office supplies.
• You have the ability to receive and prepare outgoing mail while adhering to sensitive and confidential practices.

Customer service and communication skills: • You demonstrate tact and good judgement in order to provide routine responses and information requests.

• You have the ability to greet visitors and answer phone calls per the OPS Customer Service Standards.
• You have interpersonal skills in order to work with internal, public and industry clients.
• You have experience composing, formatting and editing correspondence.

Additional Information:

Address:

• 1 Temporary, duration up to 3 months, 1235 Queen St E, Sault Ste Marie, North Region
• 1 Temporary, duration up to 6 months, 421 James St S, Thunder Bay, North Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad – definitions

3.7

Category:

Administrative and Support Services

Posted on:

Friday, January 22, 2021

Note:

• C-NR-159433/21(2)

How to apply: * You must
. * Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the
. * Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the

to make sure you understand this job. * OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please

to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, February 5, 2021 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d’emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the .

Note: The only website where you can apply on-line for positions with the Ontario Public Service is

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Last Modified: 2021-01-05 9:48:10 AM

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Expected salary: $24.28 – 28.23 per hour

Location: Sault Ste Marie, ON

Job date: Sat, 23 Jan 2021 01:49:00 GMT