Administration and Payroll Specialist

Job title: Administration and Payroll Specialist

Job description: Overview

Provide administrative support to the GMA RMX team with the administrative duties of the plants by bringing rigor and organization to departmental activities. Support the Purchasing & Accounts Payable Department activities. Manage employee benefits, liaise daily with employee issues.

Responsibilities

Safety:

• Follows and ensures full compliance with Health & Safety policies and procedures.
• Ensures all contracts and project site meet the Lafarge safety policy requirements for our employee’s safety.

Finance:

• Perform Accounts payable duties as required. Create requisitions which buyers turn into purchase orders, for raw materials, services & parts.
• Enter goods receipts against purchase orders when receiving invoices from vendors.
• Request new vendors to be opened.
• Clear workflow of invoices in Baseware (AP application)
• Respond to vendors regarding their statements & outstanding invoices.
• Print invoices & request approvals from managers.
• Process Non-PO invoices.
• Upload monthly fuel consumption and do fuel adjustments.
• Deposit cheques.
• Pay invoices by credit card and create monthly expense reports.
• Participate in Monthly accruals.
• Update the monthly GRIR discrepancy.

Payroll/HR:

• Send employee verification form for background checks.
• Process new hires by creating ticket for new position before creating a new hire.
• Create new hire of employee in the HRIS.
• Terminate employees as needed.
• Update their hourly rate when requested by Manager.
• Do lateral transfers when required.
• Advise Mylife (HR Team in Colombia) when employees go on leave & ensure to advise when they return.
• Update HRIS of any actions.
• Work with manager when employee goes on Short Term or Long Term Disability.
• Assist manager for rush off cycles pay.

Administration:

• Work with various departments, such as HR, Finance and Purchasing.
• Mail processing (external and internal) In charge of office equipment and supplies, ensuring their proper operation and contacting suppliers, if needed.
• Assist suppliers in Avetta updates (Health and Safety database).
• Follow-up on and update various service contracts (employee uniforms, janitorial services, phone services, radio communication, site security system, etc.).
• Collaborate with the supervisor in the creation and set-up of social activities.

Specific Accountabilities:

• Verify payments against the supporting documents of expenses and approval.
• Ensure all the information related to the STD and LTD is up to date.
• Implement all changes to the collective agreement.
• SAP CAT super user

Dimensions:

• Plant Annual Capacity: 350km3 of annual production
• Direct Reports: 0
• Total Number of Employees: 70

Qualifications

Education and Work Experience:

• High School Diploma with at least five (5) years’ work experience in a similar work environment OR College Diploma in Office Technologies or Secretarial with three (3) years’ work experience. Administration or Accounting experience desired.
• Good knowledge of MS Word, Excel, PowerPoint

Knowledge and skills:

• Proven secretarial skills in administration, office management and in accounting.
• Excellent organizational skills.
• Strong interpersonal skills.
• Knowledge in enterprise resource planning software (ERP) for financial resources. (Knowledge of SAP a major asset)
• Expertise in priority and multiple requests management.
• Efficient teamwork with a minimum of supervision.
• Ability to take initiatives.
• Bilingualism (French and English), spoken and written.

Job Specific Competencies:

• Results oriented
• Flexible
• Organizational flexibility
• Problem solving
• Timely decision-making
• Safety
• Customer Focus
• Integrity and trust
• Attentive
• Priority setting

LafargeHolcim

As we are reinventing the way the world builds, we need world-class talent to join our Lafarge Canada team: people who are passionate, driven by curiosity and keen to grow, learn, develop and thrive in our high-performance culture.

Whatever you do, you will make a difference here. Because we know that your passion and curiosity are the natural resources the world needs.

We thank you for your interest. Only candidates selected for an interview will be contacted. Lafarge is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities.

Lafarge Canada Inc. welcomes and encourages applications from people with disabilities. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Accommodations are available on request for candidates taking part in all aspects of the selection process.

process.

Lafarge Canada is committed to providing a safe environment for employees, customers, contractors and vendors. As such, in keeping with the requirements of our industry associations, partners, and clients across Canada, Lafarge Canada has implemented a COVID-19 vaccination policy intended to reduce the spread of COVID-19. As of October 1st, 2021, all new employees joining Lafarge Canada, subject to any requirement to accommodate pursuant to applicable human rights legislation, must be fully vaccinated against COVID-19.

Company: LafargeHolcim

Expected salary:

Location: Saint-Laurent, QC

Job date: Tue, 01 Nov 2022 23:17:04 GMT

Job Source: Careerjet.ca

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