Administration Manager, A&D Alumni & Development

Job title: Administration Manager, A&D Alumni & Development

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Job Details

Administration Manager, A&D Alumni & Development – (991213.1)

This details all the information about the job posting.

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Organizational Unit

University of Victoria -> VP External Relations -> Development

Posting Close Date

19 November 2021

Please note that positions will close at 4 p.m. on the closing date.

FTE

1

Salary Grade

$57,573.00 – $82,758.00

Additional Posting Information

Please note that while the university encourages and accepts external applications, a strong pool of internal candidates has been identified for this opportunity.

Salary posted reflects full FTE (will be prorated for part time)

Classification

ME5

Employee Group:

Management Excluded – Continuing

# of Hires Needed

1

Category

Other

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

The salary range for this position is:

Recruitment range: $57,573- $71,965 maximum starting salary is determined through knowledge, experience and internal equity.

Performance range: starting salary to max of $82,758 is available through annual performance increases.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code.

Job Summary

Mandate or core purpose of role

The Administration Manager (AM) provides oversight of the core administrative needs of UVic Alumni & Development, which encompasses diverse specialized teams, as well as the management of A&D’s operations to ensure alignment with its mandate, collaboration within the Division of External Relations to support the division’s and university’s strategic priorities. The manager develops long-term financial plans for the department that forms the basis for decisions relating to the departmental functions.
The AM leads the development and implementation of effective administrative processes for financial management, human resources, general operations, procurement, facilities management, major construction initiatives, space planning, workplace safety, environmental and sustainability initiatives for the department’s operations primarily in two locations in two buildings (Ian Stewart Complex, MWB.

This position establishes and helps implement innovative programs and practices to improve the day-to-day and long-term quality and efficiency of all services within the department. This includes leading department level initiatives with respect to human resources and employee relations, staff recognition and development, succession planning, and compensation. This position advises, counsels and provides authoritative information to the AVP AD, Directors and Managers, and staff ensuring compliance with University policies. Remote working arrangements will add to these responsibilities.

This position oversees/supervises the administrative support team in A&D.

In addition, this position undertakes special projects as assigned by the AVP.

Summary of roles, functions and areas of focus * Financial management

• Human resource management
• Health and safety management
• Infrastructure management
• General operations

Job Requirements

Qualifications and experience:

• A post-secondary degree in Business or related field, or an equivalent combination of education, training and experience.
• At least 5 years of relevant senior administrative experience preferably in a higher education environment.
• Experience in financial analysis, budget accounting and year-end audit support.
• Experience providing leadership, development, maintenance and implementation of financial and administrative policies and procedures.
• Demonstrated capacity to manage projects, units and/or teams to produce desired outcomes.
• Experience of human resources administration.
• Has a good understanding of the institution’s governance and administrative structures and the roles of senior executive, academic administrators and faculty within these structures.
• Experience in planning, implementing and monitoring the effectiveness of information and other systems in an office environment.

Key job-specific competencies:

• An ability to think strategically, anticipate, and to exercise independent judgment and act on initiative where appropriate.
• Strong numeracy and organizational skills with ability to manage multiple budgetary and procedural projects.
• Superior verbal and written communication skills.
• Able to successfully manage multiple critical deadlines in an intense work environment using time management techniques including computer technology.
• Excellent interpersonal skills, including the ability to work collaboratively as part of a team; facilitate the work of groups; build and sustain office morale; and show respect and sensitivity in all dealings.
• Using sensitivity, tact and diplomacy, takes a flexible, creative and collaborative approach to problem solving in a team setting, considering as many aspects of the situation as possible.
• Knowledge of best practices in managing a work group and developing office procedures.
• Demonstrates a broad understanding and knowledge of the institution’s structures and the roles of senior administrators and academics.
• Demonstrates a clear understanding of issues and policies related to confidentiality, security and privacy to deal successfully with staff relations.
• Plans ahead to ensure unit has human resources capacity to carry out its mission; for example, proactively hiring additional support staff to cover employee absences or during peak busy periods.
• An ability to interpret policy and procedure; explain reasons for decisions with tact and diplomacy; inform, educate and work effectively with various constituencies.
• Demonstrated interest in attention to detail and a commitment to quality and accuracy in carrying out responsibilities.

Unusual working conditions

Pace of activity in A&D is intense, demanding and continuous. Lengthy sessions of extended concentration are required. The office works constantly and directly with the Office of the President, Vice-Presidents, University Secretary, Legal Counsel, Community and Government Relations, UVic Systems, Faculties and units, Research Centres, Student Affairs, Human Resources, as well as the media and the community. Expectations for comprehensive and high quality work delivered in a timely and appropriate manner are high.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: uviccareers@uvic.ca. Any personal information provided will be maintained in confidence.

Company: University of Victoria

Expected salary: $57573 – 82758 per year

Location: Sedgewick, AB

Job date: Sun, 14 Nov 2021 05:26:27 GMT

Job Source: Careerjet.ca

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