Administrative Assistant

Job title: Administrative Assistant

Company: Vancouver Coastal Health

Job description: Job Description

Job Title: Administrative AssistantWork Site:

Home Support Offices – Vancouver, BC

1212 West Broadway, 2750 East Hastings, 555 West 12th Ave Status: Regular Full TimeStart Date:

As soon as possible Salary: $23.07 – $25.24 per hourHours:

0830-1630

Days off: Saturday, Sunday, and statutory holidays Reference#: 138264-cos

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH)!

Vancouver Coastal Health is looking for an Administrative Assistant to join the Home Support team in Vancouver, BC. Apply today to join our team!

As an Administrative Assistant with Vancouver Coastal Health you will:

• Provide administrative services and program support.
• Act as a receptionist, and office organizer, performs word processing and transcription duties; arranges, attends and takes minutes of meetings, maintains and compiles statistics, supports research, database and website maintenance, and other special projects, sets up and maintains electronic and paper filing systems, and receives incoming/outgoing material.
• Maintains timekeeping records for team members and inventory of program supplies and participates in on-going team planning, development, evaluation and quality improvement activities.

WHO WE ARE

Vancouver Coastal Health (VCH) is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents living in Vancouver, Vancouver’s North Shore, Richmond, the Sea-to-Sky Highway, Sunshine Coast, and the Central Coast (Bella Bella and Bella Coola.) At VCH, we embrace thinking boldly, taking smart risks, and ”going first” when we believe it will lead to the best possible outcomes for patients and their families. At our core, we are a people-focused organization where entrepreneurial spirit runs deep, and opportunity exists for all those who see themselves in the transformation of health care as we know it.

QUALIFICATIONS:

Education & Experience

• Grade 12, and Graduate of an approved Office Assistant/Secretarial program or business administration program and three (3) years’ recent related experience, or an equivalent combination of education, training and experience.
• Advanced computer skills in word processing, spreadsheet, presentation graphics, desktop publishing and data base software.

Knowledge & Abilities

• Proven ability to be sensitive, tactful and diplomatic with clients, volunteers and the public.
• Strong knowledge of office practices and procedures.
• Proven ability in time management skills and with the ability to work with frequent interruptions and adapt to changes.
• Demonstrate ability to work under pressure, multi-task, work independently with minimal direction, problem solve, take initiative, anticipate potential problems/conflicts and take appropriate actions, organize and prioritize work, and meet deadlines.
• Ability to work in cooperation with others within a team environment.
• Demonstrated ability in handling and disclosing of sensitive or confidential information.
• Ability to communicate effectively both verbally and in writing.
• Demonstrate ability to operate standard office equipment.
• Proven advanced word processing, spreadsheet, database and presentation skills with current software applications (Excel, Word, Access).
• Ability to keyboard at 5000 strokes per hour.
• Ability to type 50 wpm.
• Ability to perform relevant calculations.
• Ability to compile information.
• Physical ability to perform the duties of the position.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Only short-listed applicants will be contacted for this posting.

***Employees of VCH must apply via the Internal Application Process. Refer to the https://my.vch.ca/working-here/job-postings site for How to Apply instructions. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***

Thank you for your interest in Vancouver Coastal Health.

Expected salary:

Location: Vancouver, BC

Job date: Fri, 15 Jan 2021 23:27:45 GMT