Administrative Assistant/Bookkeeper

Job title: Administrative Assistant/Bookkeeper

Company: Organic Council of Ontario

Job description: Location: Anywhere in Ontario. Preference for candidates located within commuting distance of Guelph or Toronto.

OCO is seeking a part-time administrative assistant and bookkeeper familiar with Quickbooks Online and non-profit accounting. Experience with government grants, in particular those in the agricultural sector, is preferred. Knowledge of online expense management and program management tools is a strong asset.

Compensation: $18-$22/ hour pending experience and role with OCO. We are open to hiring a direct employee or contracting a service.
Hours: 8-12 hours per week, ideally at regular office hours in order to ensure optimal communication with the Executive Director and staff. Potential for increased hours over time pending funding.
Benefits: All staff at OCO receive a device and internet stipend while working remotely. Contractors are responsible for these expenses.
Start Date: February 2021

Key Responsibilities:

Administration and Office Management

• Collect and distribute mail and manage postage as needed (pending location)
• Support membership mail-outs (max. 1-2 times per year)
• Provide general office support and coordination as required
• Provide operational support to the Executive Director

Financial Administration and Bookkeeping

• Prepare invoice information and send out invoices and reminders
• Manage payments and assist with registration for events
• Support staff with development of grant claims and reporting
• Assist the Executive Director in maintaining all financial records
• Assist Executive Director in preparing materials for the Auditor
• Liaise with Bank and Credit Card companies when necessary to create/manage/maintain accounts and approvers
• Liaise with board and staff to ensure timely approval of payments
• Manage bank and virtual deposits (in-person deposits pending location)

Grant Reporting and Applications

• Support staff with development of grant claims and reporting
• Support staff with grant application submissions administration as needed

Technical and Communications

• Assist in the management of IT systems and telecommunications (e.g., office phone and internet system, web applications, and software set-up)
• Work with design and print consultants for organizational needs (website, business cards, letterhead, etc.)

Human Resources

• Assist in the set-up and maintenance of new Health Savings Plans
• Assist with insurance administration
• Administer payroll, vacation pay and source deductions
• Manage new staff paperwork
• Ensure that personnel files are properly maintained and kept confidential
• Canada Revenue Agency
• Ensure timely submission of HST remittances
• Ensure timely submission of source deductions
• Assist in the management of business account and proper signatory
• Update Industry Canada with relevant documents to maintain non-profit status

Other duties as Required

Support the organization to streamline and improve financial reporting, internal policies and controls, streamline operations and reduce expenses where possible.

To apply:

Please submit your resume and expression of interest in one pdf document to: by January 29th, 2020 at 5pm. Interviews will be held remotely via zoom on February 2nd and 3rd.

Please indicate you saw this posting at GoodWork.ca.

Expected salary: $18 – 22 per hour

Location: Ontario

Job date: Sat, 16 Jan 2021 08:07:41 GMT