Admissions & Records Technician II (Inmate Education)

Job title: Admissions & Records Technician II (Inmate Education)

Company:

Job description: This position will support the Inmate Scholars Program
Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.

REPRESENTATIVE DUTIES:

-Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.

-Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.

-Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.

-Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.

-Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.

-Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verification’s of enrollment as requested.

-Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.

-Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.

-Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.

-Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.

-Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.

-Evaluate military records; post student military credit as appropriate to policies.

-Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.

-Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.

-Perform related duties as assigned
Education and Experience

Any combination equivalent to: Associate degree AND two years of general clerical experience, preferably with experience in an admissions and records role.
Transcripts MUST be attached if an Associates degree has been completed (Degrees cannot be substituted for transcripts)

Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

Note: The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities

KNOWLEDGE OF:

• Course descriptions and articulation agreements.
• Policies and procedures relating to the District’s grading practices.
• District admissions policies and procedures.
• Graduation and transfer requirements for various four-year colleges and universities.
• Modern office procedures, methods and computer equipment.
• Business letter writing and report preparation.
• Principles and procedures of record-keeping.
• Basic arithmetic.

ABILITY TO:

• Perform arithmetic calculations quickly and accurately.
• Maintain accurate student attendance and transcript records.
• Operate microfilm and computer or data processing equipment used in maintaining office files.
• Respond to requests and inquiries from faculty, staff and students.
• Evaluate student records for graduation and transfer requirements.
• Calculate grade point averages quickly and accurately.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

Salary Grade 42.5
Special Instructions to Applicants

First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on November 29, 2020 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Unofficial Transcripts from all colleges attended showing degree(s) conferred (copies, and downloads are acceptable).
• List of six (6) professional references – Listed on application form

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

Additional openings that become available prior to the end of the hiring process may also be filled from the qualified applicants.

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * How did you learn about the position?

• I am a current KCCD Employee
• I was referred by a KCCD Employee
• Chronicles of Higher Education
• Social Media (Facebook or Linkedin)
• Indeed.com
• CCC Registry Website
• HigherEdJobs.com
• ZipRecruiter.com
• Glassdoor.com
• Newspaper
• Word of Mouth
• Job Fair
• KCCD Website
• Edjoin.org
• Other
• * If you selected “OTHER” or “INTERNET” please clarify below:

(Open Ended Question) * * The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

• I understand the above statement.

Optional & Required Documents

Required Documents * Cover Letter

• Resume/CV

Optional Documents * Other Document (2)

• Other Document
• Other Document (3)
• Transcripts

Expected salary:

Location: California – Canada

Job date: Wed, 13 Jan 2021 08:11:16 GMT