Assistant-Trust Administration

Job title: Assistant-Trust Administration

Job description: Job Information

Job Title: Assistant-Trust Administration

Job Requisition ID: 34301

Ministry: Justice & Solicitor General

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: October 27th, 2022

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department

The staff members of the Office of the Public Guardian and Trustee are committed to the provision of high quality services to Albertans. Activities performed enable the Office of the Public Guardian and Trustee to provide services, tools and supports for personal and financial matters to vulnerable Albertans and their families.

Information regarding the Office of the Public Guardian and Trustee can be found by visiting our website at:

Role

Are you an administrative professional ready for the next step in your career? Are you looking for an opportunity where your work contributes to the lives of vulnerable Albertans?

The Office of the Public Guardian and Trustee (OPGT) Branch has an exciting opportunity in the Edmonton office for your consideration. Our Assistants, Trust Administration work as part of a multi-disciplinary team, consisting of Public Trustee representatives, supervisors, lawyers, tax officers, administrative staff and other professional stakeholders, to support the clients of the Public Trustee. The Assistant, Trust Administration provides support to the Public Trustee Representatives and Trust Administration Supervisors in the day-to-day administration and caseloads of estates and trusts in the areas that may include represented adults, deceased estates, and official guardian files.

As a confident self-starter who love processes you will be responsible for:

• Administrative support for the Public Trustee Representatives and Supervisors, Trust Administration which could include researching information, contacting clients, family members and other stakeholders for information, preparing correspondence and other documentation
• Financial administration – Reviewing and authorizing payments on behalf of clients within the role’s scope of authority and reconciliation of invoices
• Legal work – Preparing court applications and other legal documents
• Other administrative tasks – Completing benefit applications, creating family trees, dictation, creating and maintaining spreadsheets to collect data and monitor work flow

Qualifications

High school diploma combined with a minimum of 3 years’ related Proficiency with Microsoft word, excel and outlook is required.

Equivalencies will be considered on the basis of: One year of experience for one year of education or one year of education for one year of experience.

The following are requirements to be considered for the role:

1. Experience in providing administrative support for one of the following areas

• Legal or financial administration in an estates or trust office
• Social Services administration
• Office administration

2. A cover letter is required demonstrating how your experience relates to the the role. Please note, applications without a cover letter will not be considered.

3. Proficiency using Microsoft Office Suite (Word, Outlook, Excel)

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:

• Agility: Makes decisions and takes action even when there is not enough clarity to predict the consequences with certainty. Includes a back-up plan in case predictions are incorrect.
• Drive for Results: Factors in the complexity of issues, and strategically aligns decisions and plans based on values, outcomes and broader organizational needs.
• Build Collaborative Environments: Uses own enthusiasm and commitment to higher-level goals to motivate and guide others to achieve results.
• Systems Thinking: Considers how own work impacts the work of others and team success. Observes how the work of others impacts own work.
• Creative Problem Solving: Accesses resources, information and technology from other areas, and uses it to analyze issues, resolve problems and improve performance.

Salary

$1,861.71 to $2,279.37 bi-weekly
($48,590- $59,491 per annum)

Notes

Hours of work: 36.25/week (Hours of work: 8:15 am – 4:30 pm (Monday – Friday)

Please outline how your experience as it relates to the qualifications in detail in your cover letter. In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time.

Final candidates will be asked to undergo a security screening, which includes a Criminal Record Check and a Financial Risk Indicator Check.

What we offer:

• Comprehensive benefits plan:
• Pension plan:
• Health Spending Account:
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

The Office of the Public Guardian and Trustee has various regional offices and this competition may be used to fill future vacancies. (Edmonton or Calgary)

This competition may be used to fill current and future vacancies within Government of Alberta.

Optional: Links and information on what the GoA has to offer to prospective employees.

Suggested Text:

What we offer:

• Comprehensive benefits plan: URL
• Pension plan: URL
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

Click on the “Apply Now” button.

Candidates are required to apply for a job online. Please visit to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) . Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements.

If you require any further information on this job posting, please contact Oliver.Buck@gov.ab.ca

Company: Government of Alberta

Expected salary: $1861.71 – 2279.37 per month

Location: Edmonton, AB

Job date: Sat, 22 Oct 2022 04:15:06 GMT

Job Source: Careerjet.ca

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