Business Officer and Office Administration

Job title: Business Officer and Office Administration

Job description: Date Posted: 11/12/2022
Req ID: 28371
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00053031

Description: About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

Working under the direction of the Manager, Operations & Special Projects (Graduate Programs), you will be responsible for the financial and administrative functions of the Operations Department for all 9 Graduate Programs at Rotman. By monitoring budgets, preparing several reports, and interacting frequently with the Financial Service Office, you will help to ensure the short and long-term financial health of the Graduate Programs. You will also provide personnel administrative support by collating and organizing data for various reports and rankings, maintaining records, liaising with service providers and acting as the first point of contact for general inquiries (invoices, expense
reimbursements, system and space access, general office procedures, etc.). Additionally, you will provide administrative support to the Graduate Programs as needed by monitoring calendars, coordinating meetings, liaising with staff and faculty and distributing information.

Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Applying the generally accepted accounting principles to all financial tasks
• Implementing plans and process improvements for financial administration activities
• Acting as the point of contact for internal auditors
• Implementing plans and process improvements for administrative workflow

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum four years of financial and administrative management experience, including experience with budget preparation and maintenance, forecasting and analysis, report generation and project management
• Demonstrated experience planning and overseeing short- and long-range activities that support financial and administrative administration
• Must have well-developed budgeting, financial and administrative management skills
• Demonstrated experience dealing with statistical and/or financial reports
• Effective interpersonal and communication skills (written and verbal), problem solving and organizational skills
• High customer service orientation
• Ability to demonstrate integrity, professionalism, sound judgement and tact and confidentialit
• Strong computer skills with experience in Microsoft Word, Outlook, Excel, Power Point, and SharePoint

Assets (Nonessential):

• Experience in the Higher Education market is highly desirable
• Computer skills with experience with Salesforce and Tableau an asset

To be successful in this role you will be:

• Accountable
• Adaptable
• Diplomatic
• Organized
• Proactive
• Problem solver
• Resourceful

Closing Date: 11/22/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:

Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

Company: University of Toronto

Expected salary:

Location: Toronto, ON

Job date: Mon, 14 Nov 2022 02:08:23 GMT

Job Source: Careerjet.ca

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