Construction Administrator

Job title: Construction Administrator

Job description: Construction Administrator

Job Responsibilities

Assist team members in the Design & Construction department, with the organization of documents and files as needed, construction administrative tasks, communication and follow-up via phone/email with third parties related to Design & Construction, Real Estate, Suppliers and vendors as needed.

Key Responsibilities:

• Research, application and organization of all permits and other documents required for new store openings and store transfers including Liquor Licenses
• Support the Design & Construction Team with creating Design & Tender Packages for new stores as well as Existing Franchisees.
• Assist the Construction Team with Processes and Documentation for tracking, inputting, maintaining and updating all relevant information including quotes, invoices, SBL, status reports and timelines

documentation through project pre-development, construction, and completion phases and

milestones

• Prepare and review project documents for RFQ’s, Tenders, Bid Summaries, quotes, invoices, SBL etc. and all other construction related documents
• Organization of administrative needs for New builds, Renovations, Resales etc. as needed
• Act as resource for building/ fire/ health/ AGCO inspections when required
• Ensure and maintain accurate filing of physical files and cross-referencing with Digital Files
• Research Vendor partners, Equipment and Finishes, Samples, Prices and specification information
• Administrative work as needed
• Volunteer for special assignments as needed. Assume additional responsibilities as assigned
• Any other duties assigned by VP of Design & Construction

Qualifications

• Fundamental understanding of the franchise, development, design and construction industries

including principles of project management in terms of scope, time, cost, quality and risk, drawings and permits is an asset

• Minimum 1 years’ experience supporting a busy team with document and task management with a proven ability of consistently completing projects on time and within budget objectives and tight

timelines

• High proficiency with MS Office suite, in particular, Excel and MS Project, but also Word, Outlook and PowerPoint
• Superior English language skills both verbal and written– must be able to draft concise, comprehensible and professional correspondence and be able to proofread existing documentation to produce same
• Thrives in an entrepreneurial fast paced environment and motivated individual with an eye for detail and strong organizational skills
• The ability to perform with exceptional integrity, striving to do the right thing and help to create an environment built on trust, honesty and respect
• Ability to work efficiently and swiftly both on your own and as a member of the administrative/project management teams
• University degree or College diploma in an architecture or construction related discipline is an asset

Company: Sales Group Global

Expected salary:

Location: Toronto, ON

Job date: Tue, 11 May 2021 22:43:59 GMT