Construction Payroll Specialist

Job title: Construction Payroll Specialist

Company: KR Wolfe

Job description: SUMMARY:

This position is primarily responsible for processing weekly multi state payroll for both private and prevailing wage construction projects. The ideal candidate will provide quality service to all employees and administrative support. Accounting functions include but are not limited to: Payroll Processing and Accounts Receivable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following outline is a list of essential duties and responsibilities; however, it is not intended to be exhaustive and other duties may be assigned:

Responsibilities:

• Payroll

• Under general supervision, processes weekly multi state payroll in accordance with company policies and all federal and state requirements
• Ensure compliance with prevailing wage pay and certified payroll reporting requirements
• Timesheet tracking analysis; includes follow up with employees and managers for timely entry and approvals
• Processing termination payouts and any off-cycle checks requested.
• Workers compensation reporting and management, including quarterly and annual reporting and reconciliation
• Ensure wage and hour law compliance
• Review, interpret and maintain garnishments, levies, and child support orders in accordance with Federal, State, and local regulations.
• Review, audit, reconcile and correct/update payroll prior to transmission to ensure proper pay calculations, tax calculations, and general ledger/treasury processes are performed completely, accurately and in compliance with company policy, federal, state, and local regulations.

• Accounts Receivable

• Under general supervision, oversee the Accounts Receivable functions within the Finance Department
• Monitor In-Progress and Complete projects, and work with project teams to ensure client invoices are timely submitted
• Process invoices and payments for accounts receivable, which includes: preparing and issuing client invoices, applying payments and managing collection efforts
• Prioritize accounts with past due balances, establishing timely payments and following up accordingly
• Prepare and post bank deposits

QUALIFICATIONS:

Education and/or Experience:

• Bachelor’s degree (B. A.) from four-year college or university; or at least five years related experience and/or training; or equivalent combination of education and experience.
• Previous Construction payroll experience required.
• Must have Prevailing Wage experience.
• Working knowledge and experience with multi-state payroll and payroll tax rules and regulations in the US (federal, state, local) highly desired.
• Excellent communication skills, both written and verbal, in addition to strong problem-solving skills
• Ability to provide excellent customer service and work well in teams to establish and maintain effective working relationships
• Attention to detail and accuracy a must

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Quickbooks accounting software; Database software; Internet software; Payroll systems; Spreadsheet software and Word Processing software.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical – Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills – Shares expertise with others.
• Customer Service – Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
• Written Communication – Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork – Exhibits objectivity and openness to others’ views; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.
• Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others.
• Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Business Acumen – Understands business implications of decisions.
• Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Conserves organizational resources.
• Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time.
• Strategic Thinking – Develops strategies to achieve organizational goals; Understands organization’s strengths & weaknesses; Adapts strategy to changing conditions.
• Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Takes calculated risks to accomplish goals.
• Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.
• Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
• Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
• Quantity – Completes work in timely manner; Works quickly.
• Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals.
• Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others’ attention.
• Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Initiative – Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed

Full Time:

This position is a full-time position with a minimum of a 40 hour work week and office hours are generally M-F 8a-4p. This is a salaried position and is considered exempt. At times additional hours will be required within the guidelines of the job description.

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Expected salary:

Location: Lakeside, ON – California

Job date: Fri, 18 Dec 2020 23:54:29 GMT