Contract Administration Assistant

Job title: Contract Administration Assistant

Job description: Descartes Unites the People and Technology that Move the World
The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex. By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people where they’re needed, when they’re needed.

We’re one of the most broadly deployed logistics and supply chain technology companies in the world. More than 22,000 customers around the globe use our cloud-based solutions to transform the way they move inventory and information to enhance productivity, better serve customers, thrive competitively, keep pace with evolving regulations, and respond to rapidly changing market conditions. Descartes is publicly traded (Nasdaq:DSGX, TSX:DSG) with headquarters in Waterloo, Ontario, Canada, and offices and partners around the world. With record financial performance for more than 16 years, we lead the industry in innovation investment. Every day, logistics service providers, manufacturers, retailers, distributors, and other logistics-intensive businesses of all sizes rely on our scale, stability, and comprehensive solution footprint to move what’s most important to them. Learn more at .

We’re growing fast and invite you to join our amazing team.

POSITION SUMMARY

As a member of Descartes Legal team, you will be working in a dynamic environment reporting to the Contract Administration Manager. This is a full-time position. The successful candidate will be highly self-motivated and possess strong organization/time management skills who has a keen eye for detail and accuracy and is looking to join a dynamic contract administration team working with colleagues across the company, and around the world.

RESPONSIBILITIES

• Review and make minor modifications to system generated customer documents; liaise with Sales, GobalSalesOps, Finance, and Legal as required;
• Ensure system generated contracts are executed in accordance with company policies and procedures for completeness; facilitate contract signatures using Descartes’ e-signature platform as required; and follow established close out procedures including accurate electronic filing of a high volume of documents;
• Review and process customer and supplier alerts using Descartes’ proprietary DPS system;
• Review and process customer contract cancellations following established procedures;
• Provide administrative support to the Contract Administration Department and Legal Department;
• Respond to internal requests and inquiries for contractual documents, customer information;
• Proficient in Microsoft Office (Word, Outlook, SharePoint, Teams with basic knowledge of PowerPoint and Excel).
• Other duties as may be assigned.

QUALIFICATIONS and SKILLS

• University or college degree or equivalent working experience. Any equivalent combination of education and experience sufficient to perform the role may be considered.
• Previous administrative office experience preferred. Contract administration experience an asset.
• Proficient in Microsoft Office (Word, Outlook, SharePoint, Teams with basic knowledge of PowerPoint and Excel).
• Familiarity with CRM tools, DocuSign and SAP would be an asset.
• Ability to prioritize and balance conflicting deadlines and expectations while maintaining thoroughness and accuracy.
• Team oriented, with the ability to work independently.
• Strong communication skills, both written and verbal.
• Goal oriented, positive, a self-starter, with excellent organizational skills.
• Must work well under pressure and able to perform in a high volume, fast paced environment.

LOCATION

This position may be located at Descartes’ head office in Waterloo, Ontario, or remote from home.

Join Us
As we scale, we’re looking for new doers, collaborators and innovators to join Descartes in uniting the people and technology that move the world as the Global Leader in Logistics and Supply Chain Technology. We’re entrepreneurial, hardworking, geeky-in-a-good way problem solvers. Guided by our values, we nurture a TEAM focused culture that invests in people and creates opportunities for advancement across a broad spectrum of career paths. We prioritize work-life balance and foster an environment with the space to take ownership, to be heard, and to carve a path for your individual accomplishments to help drive our success. At Descartes, everyone has a voice and the best argument wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory.

Descartes also has a deep sense of environmental responsibility. Learn more about how we helped our customers save over 552,000 metric tons of CO2 in 2020 by reducing fuel and paper consumption: . Join a team that’s committed to working with customers to conserve resources and enhance sustainability.

At Descartes, everyone has a voice and the best argument wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory. If you feel you have 70% of the qualifications we are looking for, and Descartes sounds like the team and the mission you want to be part of, apply now. We can’t promise it will be a fit, but we do promise to consider your experience.

Due to COVID-19, we’ve implemented a virtual hiring process and continue to interview candidates by phone or video (Microsoft TEAMS) and are on-boarding new hires remotely. We value the safety of each member of our community because we know we’re all in this together.

We are an Equal Employment employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected status, or any other characteristic protected by federal, provincial, or local law. For more information about our commitment to equal employment opportunity, please review our Code of Business Conduct and Ethics at . Descartes is committed to working with and providing reasonable accommodations to job applicants with disabilities. Applicants in North America with a disability who require a reasonable accommodation for any part of the application or hiring process can email us at hrna@descartes.com. Provide your name and contact information along with the accommodation needed to assist you with the application process. Your request will be responded to as soon as possible. Reasonable accommodations will be determined on a case-by-case basis.

Company: The Descartes

Expected salary:

Location: Waterloo, ON

Job date: Tue, 09 Nov 2021 23:27:46 GMT

Job Source: Careerjet.ca

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