Court Administration Clerk

Job title: Court Administration Clerk

Job description: Reporting to the Supervisor, Court Administration, is responsible for providing court administration support for the progress of matters filed with the Ontario Court of Justice; preparing correspondence and receiving and accepting court documents for the Ontario Court of Justice, Superior Court of Justice and Ontario Court of Appeal; scheduling court dockets, preparing statistical reports, maintaining court records and responding to various stakeholder enquiries; completing special projects as assigned; receiving, responding to and tracking requests, inquiries, motions, impersonations and appeals

Major Responsibilities

• Reviews, accepts, enters and files all incoming charges as filed by various enforcement agencies and ensures strict adherence to statutory time limits; liaises with enforcement agencies to return matters filed out of time; maintains reconciliation of tickets sent to and returned from keying agency.
• Reviews all incoming Part 3 information from outside agencies that have been sworn by Justice of the Peace and enters all information into the Integrated Court Offence Network (ICON).
• Reviews all forms (appeal papers, motions, recognizances) filed with the court office; screens all incoming Notices of Intention to Appear and First Attendance requests from defendants.
• Provides administrative and support services to Supervisor and Manager.
• Prepares draft correspondence and other written documentation and offence related material.
• Accepts service of documents, as agent for the Prosecution Unit, and verifies accuracy and completeness; prepares documents for scanning and saving to the E-doc system as required.
• Sets up, organizes, maintains and keeps up to date manual and electronic records and filing systems in accordance with Regional standards and procedures; ensures security for hard copy and electronic files for the program area.
• Performs filing in accordance with the Corporate Records and Information Management Classification Coding system and Department policies and Ministry of the Attorney General guidelines.
• Ensures that services provided meet Regional customer service standards and Ministry of Attorney General (MAG) directives as well as local judicial requirements.
• Provides assistance to victims and witnesses to various charges filed with the Court.
• Performs other duties as assigned, in accordance with Branch and Department objectives.

Qualifications

• Successful completion of a Post Secondary Diploma/Certificate (1 year or more) in Business Administration or Professional Program or related field or approved equivalent combination of education and experience.
• Minimum three (3) years experience in an office environment, including demonstrated legal or court experience using the Integrated Court Offences Network (ICON) database to retrieve and access data.
• Satisfactory Police Criminal Background Check.
• Knowledge of Provincial Offences and Highway Traffic Acts.
• Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.

How to Apply

Please apply online by May 17, 2021. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

Company: York

Expected salary: $34.48 – 37.48 per hour

Location: Newmarket, ON

Job date: Thu, 06 May 2021 04:00:21 GMT