Executive Assistant Finance and Administration

Job title: Executive Assistant Finance and Administration

Job description: OUR COMPANY

Boehringer Ingelheim is working on breakthrough therapies that transform lives, today and for generations to come. As a leading research-driven biopharmaceutical company, the company creates value through innovation in areas of high unmet medical need. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. More than 52,000 employees serve over 130 markets in the three business areas, Human Pharma, Animal Health, and Biopharmaceutical Contract Manufacturing. The Canadian headquarters of Boehringer Ingelheim was established in 1972 in Montreal, Quebec and is now located in Burlington, Ontario. Boehringer Ingelheim employs approximately 500 people across Canada. Learn more at .

THE POSITION

Manage the office of the Vice President Finance and Administration and provide administrative support to all Finance and Administration departments as well as responsibility for corporate legal and board documentation, contract and audit requirements for BICL, BIAHCI, BIIO, PIL and BI Investment Canada. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities

• Supports the Vice President Finance and Administration (F&A)and related departments to ensure efficient administration. Design and manage departmental (and company) events/meetings. Support, coordinate or/and oversees F&A teams on ongoing and special Projects,some of which may require a high level of confidentiality related to the sensitive nature of information, financial transactions and organizational impact.
• Maintain corporate contract files for all legal entities.
• Systems Key user and administrator:

• Learning Management System Administrator and local trainer for enabling functions and local trainer for enabling functions and the company as needed.
• Local Canada IDEA for CON Document Coordinator/Key User (dept/company).
• IDEA for Gen Key user and Group Administrator for documentation retention (dept./company).
• Records Retention Administrator for the department.
• MyBl intranet editor.
• GBS: site training coordinator. Vendor creation for the company.
• Maintain corporate minutes (for BICL, BIIL, PIL ULC, Anchor and Roxane). Partners with internal and external legal council and shareholders to coordinate Board Resolutions and annual returns for different provinces to ensure good corporate standing. Prepares and coordinates proxies where required for board meetings.
• Audit Support: active involvement in various audits (Corporate, Quality, Health Canada, Financial,…). Locate and prepare and provide documentation as required, including confidential documents (e.g. EC Minutes).

• Manage Payments and POs for Finance and administration team
• Facilitate new F&A employee orientation
• Suggest and/or implement process improvements.
• Participate in department initiatives and projects.

Requirements

• Post-secondary education combined with administrative experience of 3-5 years preferably in a Finance oriented position.
• Strong interpersonal, communication and organization skills.
• High level of confidentiality and attention to detail. Must be able to prioritize and exhibit discretion in handling sensitive issues.
• High degree of professionalism in dealing with diverse groups of people, including Board members, corporate colleagues, executives, staff, and legal organizations
• Advanced systems skills.

WHY BOEHRINGER INGELHEIM?

With us, you can grow, collaborate, innovate and improve lives.

We offer challenging work in a respectful and friendly global working environment surrounded by a world of innovation driven mindsets and practices. In addition, learning and development for all employees is key, because your growth is our growth.

We also offer a competitive salary, generous amount of paid time off (vacation, personal days, contingency paid time off for Long Term Contract Employees), comprehensive and flexible benefits plan, Defined Contribution Pension Plan with company matching of RRSPs, and Employee and Family Assistance Plan, employee and leadership development programs, and programs to support overall health and wellness for employees.

At Boehringer Ingelheim we embrace diversity of perspectives and strive for an inclusive environment, which benefits our employees, patients and communities.

Remote work options (if applicable for this role), will be addressed with candidates who are selected to participate in the interview process.

Want to learn more? Visit

READY TO APPLY?

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We thank all applicants for their interest in our company. Please note that only candidates selected for an interview will be contacted.

BI Canada is committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process. If you require accommodation, we will work with you to meet your needs.

BI Canada COVID-19 Protocol: BI Canada is strongly committed to providing a safe work environment for employees. We understand the need to enable safe in-person interactions whether at the office, external venues or customer locations. To do this, we need to ensure workplace interactions take place in a low risk environment.

At BI Canada we have introduced a COVID protocol. As of the time of this posting, this protocol requires new and existing employees complete and submit an “Employee Confirmation Statement re: ‘Low Risk’ Status” to Human Resources

For those employees who are fully vaccinated, they can on a voluntary basis provide the company with a copy of their vaccination certificate(s) through the Confirmation Statement.

For those employees who are not vaccinated, OR, have chosen not to share their vaccination status, they will be required to take the necessary steps to prove they have tested negative for COVID (through rapid tests that will be provided by the company) no more than 48 hours before they are in an in-person meeting or interaction. Employees will be required to take the COVID test and complete a form for BI, upload a picture of the test result and submit the form automatically. This form must be completed each time an employee takes the test before an in-person interaction with a customer, colleague, supplier etc.

The successful candidate for this Job Posting will be required to complete the mandatory Employee Confirmation Statement on the first day of employment with the Company.

DEADLINE FOR APPLICATIONS
Applications for this position will be accepted until November 18, 2022 (6pm EST)

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Company: Boehringer Ingelheim

Expected salary:

Location: Burlington, ON

Job date: Sun, 06 Nov 2022 03:27:31 GMT

Job Source: Careerjet.ca

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