Facilities Administration Coordinator

Job title: Facilities Administration Coordinator

Job description: Ancillary Services delivers services to students as well as to the greater Dalhousie and business community including: on-campus residence, food services, university bookstores, conference services, off-campus housing listing service, and university ID (DalCard) among others. Reporting to the Assistant Director, Facilities Operations, the Facilities Administration Coordinator will support the two Assistant Directors, Facilities, with various processes such as fire marshall inspections, usage of Kx software to facilitate residence room inspections, keys, and parcels, as well as general administrative support.
Key Responsibilities

• Performs regular audits/condition assessments of all residence buildings to identify and document items of non-compliance with legislated fire safety requirements. Generate work orders for corrective action.
• Keeps current with evolving codes and legislation to ensure compliance with legal obligations pertaining to building fire safety.
• Provides support to Assistant Director, Facilities to assist with all invoicing for Food Services and assist with actively maintaining records of all invoices to show trends regarding repairs and replacement of equipment. Approves Food Services invoices under $1000.
• Ensures Kx Inspections is operational, and continually monitors Kx Inspections to ensure students are completing room inspections as part of the check in and out process.
• Applies appropriate charges for damages to resident’s student accounts.
• Prepares and distributes regular reports on damages, and provides detailed statistics and analytics to help improve policies.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Required Qualifications

• Office/Business Administration program with approximately three years’ experience in a similar role or equivalent combination of training and experience).
• Familiarity with and ability to interpret relevant fire safety legislation, regulations, acts and codes.
• Extensive advanced skills in Microsoft, especially Excel and Word.
• Working knowledge of basic fire protection and detection systems.
• Ability to read and interpret drawings, plans and equipment specifications.
• Proven ability to work independently as well as be a strong team member.
• Must have strong organizational and analytical skills.

Assets

• Level 1 and 2 certifications with the Fire Inspectors Association of Nova Scotia (FIANS).
• Experience with Kx and/or FAMIS.

Job Competencies
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies 1
Open Date 11/03/2022
Close Date 11/10/2022
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Company: Dalhousie University

Expected salary:

Location: Halifax, NS

Job date: Sat, 05 Nov 2022 06:15:05 GMT

Job Source: Careerjet.ca

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