Finance and Administrative Assistant

Job title: Finance and Administrative Assistant

Job description: JOB POSTING #876459

Position: Finance and Administrative Assistant
Site: LuCliff
Department: Building Operations Maintenance, Security and CONNECT
Reports to: Director, BOMS&C
Hours: 37.5 hours per week

Salary: $49,483 – $61,854 per annum
Status: Permanent Full-Time

University Health Network (UHN) is looking for an experienced professional to fill the key role of Finance and Administrative Assistant in our Building Operations, Maintenance, Security and CONNECT department.

The Energy of the City. The Rewards of a Great Career.

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of groundbreaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world. Find out about our purpose, values and principles here.

In compliance with the Occupational Health and Safety Act and its regulations, the responsibilities of the Finance and Administrative Assistant include: coordinating the implementation of best practices and processes for financial tracking and reporting; ensuring the efficient operation of the office; performing administrative responsibilities; ensuring that established standards are maintained; performing cross-functional and/or other duties consistent with the job classification, as assigned or requested.

RESPONSIBILITIES:

• Works with managers, vendors, finance department, accounts payable and other relevant parties to implement of processes for financial tracking/reporting
• Follows up on and resolve problems/concerns, within scope of authority.
• Processes accounts payable and receivable transactions; identifies and follows up on errors/discrepancies
• Calculates bi-weekly payroll for union and non-union staff; reconciles errors and resolves discrepancies accordingly.
• Complete purchasing requisitions, within signing authority limits
• Manages Capital Funding submissions and reconciles accordingly
• Ensure Monthly department accruals are completed
• Completes Quarterly reporting for Vice President or other senior level team members
• Participate and represent FMPRO on corporate initiatives or purchasing initiatives
• Manages department online web portal
• Manages department information relating to computer resources and telecommunication; ensures cost-effectiveness
• Develops and communicates office procedures; acts as a resources person to the department on all office administrative and maintenance matters.
• Receives, forwards, types and files correspondence pertinent to the department.
• Submits incident reports to Occupational Health and Safety, in a timely manner
• Performs cross-functional and/or other duties consistent with the job classification, as assigned

QUALIFICATIONS REQUIRED:

• At minimum, completion of a community college diploma in Business Administration or Accounting, or equivalent required.
• Minimum 3 years practical and related experience required
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.
• Experience working in a health care environment an asset
• Good verbal and written communication skills
• Good organizational and time management skills
• Good interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices, procedures and standards

If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.

POSTED DATE: May 6, 2021 CLOSING DATE: Until Filled

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, and possess all the required experience and qualifications should apply.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

Company: University Health Network

Expected salary:

Location: Toronto, ON

Job date: Sat, 08 May 2021 22:14:35 GMT