GM Administrative Assistant

Job title: GM Administrative Assistant

Company:

Job description: L’adjointe ou l’adjoint administratif appuiera le directeur général et l’équipe des opérations du centre de distribution. La personne retenue sera hautement organisée, extrêmement axée sur les détails, motivée, capable de traiter des renseignements confidentiels et démontrera la capacité de s’adapter à des charges de travail et à des priorités changeantes. L’adjointe ou l’adjoint administratif doit bien communiquer et gérer simultanément plusieurs affectations et personnes. Parmi les autres responsabilités, mentionnons :

• Remplir les rapports de dépenses, tenir les horaires à jour, planifier les événements et coordonner les réunions ou les événements pour le personnel de notre centre de distribution
• Faire des photocopies, utiliser le télécopieur, dactylographier les notes de réunion, s’occuper des détails relatifs aux voyages
• Créer des présentations comportant des éléments graphique

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include:

Responsibilities include:

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
• Own and manage conference room coordination and room calendar management
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
• Typing meeting notes, creating conference agendas and minor content curriculum creation
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
• Run work-related errands as needed
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively
• Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
• Serve as representative on department team-building activities and peer recognition

BASIC QUALIFICATIONS

Compétences de base :

• Maîtrise de la suite Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Plus de 2 ans d’expérience en soutien administratif dans un domaine connexe
• Autorisation de travailler aux États-Unis sans parrainage
• Capacité de créer des graphiques en utilisant les produits Microsoft Office
• Capacité de travailler un horaire flexible (du lundi au vendredi) et des heures supplémentaires au besoin

• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• 2+ years administrative support experience at an executive level
• Ability to create graphs in MS Office products
• Ability to work a flexible schedule (Monday-Friday) and overtime as needed
• English and French Speaking

PREFERRED QUALIFICATIONS

• Baccalauréat d’une université accréditée
• Intégrité et discrétion
• Solides compétences analytiques et souci du détail
• Excellentes compétences en communication écrite et verbale
• Capacité d’apprendre rapidement la structure organisationnelle et les objectifs de l’équipe
• Passion et enthousiasme face à la vision d’Amazon
• Philosophie axée sur l’équipe
• Capacité de prioriser et de traiter plusieurs affectations en tout temps, tout en respectant les échéances
• Capacité de communiquer efficacement avec divers groupes constitutifs, comme la haute direction, les pairs et les contacts externes

• Associate’s or Bachelor’s Degree
• Strong analytical skills and attention to detail
• Excellent written and verbal communication skills
• Ability to quickly learn organizational structure and the objectives of the team
• Passion and enthusiasm for the Amazon vision
• Strong organizational and communication skills, team orientated philosophy, and problem solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
• High levels of integrity and discretion
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Category

The #1 Podcast for Jobseekers

Latest Episode:

#24 – PDFTron – Look For Sponsors Rather Than Mentors

Interested in jobs like this?

Sign up for email alerts

About Amazon

Launched in 2006, Amazon Web Services (AWS) began exposing key infrastructure services to businesses in the form of web services — now widely known as cloud computing. The ultimate benefit of clou…

Expected salary:

Location: Montreal, QC

Job date: Sun, 24 Jan 2021 01:16:09 GMT