Logistics Coordinator – Outbound

Job title: Logistics Coordinator – Outbound

Job description: To provide for efficient transfer of green coffee to and from external warehouses as required to meet customer needs.

Major Responsibilities/Accountabilities:

• Arranging for the transfer of green coffee (working with transportation brokers and others) to and from external warehouses in an efficient and cost effective manner
• Planning and of inter-site transfers between local warehouse and production facilities
• Processing order transactions and manage the flow of goods within the ERP system
• Requesting and reviewing inventory maintenance (counts, re-weights, re-works, value added services), preparing and issuing certificates as required by customers
• Preparing various documentation including: Bills of Lading, Packing Slips, Customs Information, Prior Notices, Shipping Documents, weight certificates, load plans and Confirmation notices
• Following up with customers to arrange for ownership transfers and prepare required documentation
• Generating customer invoices and credit notes using Sage X3 software
• Administering toll loss summary information (calculate and issue credit notes as required)
• Scheduling and managing transportation brokers and other suppliers
• Tracking supplier and freight forwarder performance including timeliness, quality of equipment and cost
• Analyzing and improving current logistics process (by truck, rail, or ship)
• Handle inventory discrepancies for RG, FG and packaging materials
• Maintain paper and computer files for inventory control, invoicing, etc.
• Prepare and periodically update work instructions for all routine tasks
• Oversee and maintain warehouse appointment schedule

Education/Experience

• University Degree or College Diploma and/or relevant work experience
• >3 years’ experience in a logistics role in related field
• Prior experience dealing with international and US bound shipments
• Prior experience working in the food industry is preferred
• Proficiency with MS Office software programs (Excel, Word, Outlook)
• Experience working with an ERP system or inventory management system highly desirable
• Experience issuing invoices and credit memos in an accounting system

Knowledge/Skills/Competencies:

• Keen attention to detail
• Problem solver possessing a “can do” attitude
• Excellent time management and organizational skills
• Ability to multitask without making errors in a fast paced environment
• Analytical ability to compare and contrast routes, carriers, rates, etc. so as to improve the flow of goods
• Strong negotiation skills
• The ability to work independently, as well as part of a team
• Effective communication skills (listening, speaking and written communication)
• Amiable, patient and cooperative with co-workers, suppliers and customers
• Passion for coffee!

Performance Expectations

You are expected to:

• Arrange for the efficient flow of goods to meet customer requirements in a timely manner
• Work with sales, operations & procurement, as well as customers and suppliers, to ensure raw materials and finished goods arrive when and where required
• Handle all the logistics process and support company owned warehouse operations.
• To provide expertise in traffic management (rate negotiations, identify opportunities/alternatives, best practices) to the company.

Contacts

Internal Interactions:

Interacts with all levels within the organization

External Interactions:

External interactions are with ground and ocean transportation providers, USA FDA Bio-terrorism Regulations, customs brokers, external warehouses, and customers.

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Company: Swiss Water Decaffeinated Coffee Inc.

Expected salary:

Location: Canada

Job date: Mon, 28 Nov 2022 06:25:04 GMT

Job Source: Careerjet.ca

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