Office of Student Life – Manager, Finance & Administration

Job title: Office of Student Life – Manager, Finance & Administration

Job description: Faculty or Department: Student Life

Number of Positions: 1

Position Title: Manager, Finance and Administration

Appointment Type: Full-Time Continuing

Hours of work: 35 hours per week

Salary Range: Level 10 – Annual Hiring Salary , $79,437, with annual step progression in accordance with the .

Posting Date: Monday, May 10

Closing Date: Monday, May 24

Job Summary: The Manager, Finance and Administration, manages the various units financial and reporting operations within the Office of Student Life.

Nature of work:

Reporting to the Director, Planning and Operations, this position contributes to the planning, development, and implementation of a strategy to ensure sound financial management, reporting, and process improvement.

The Manager collaborates with unit leads and team members to coordinate and support budget and financial operations and reporting requirements. This position also works closely with other university offices, shared service areas, and external agencies to ensure compliance with contractual obligations is met and facilitate the effective and timely delivery of reports that impact services to students.

Responsibilities/accountabilities:

1. Management and Administration

Provides leadership for the coordination and consistent delivery of financial supports and services for the Office of Student Life. This includes:

• Supervising support staff and students assisting with the financial operations through effective hiring, supervision, performance review and development, and ongoing coaching and mentoring
• Leading the development of budget and forecast processes
• Contributing to the development of a comprehensive set of procedures and protocols to promote continuous improvement by developing, generating and communicating multiple reports that track use of Student Life services, elicit feedback and integrate various data sources

2. Financial Planning and Analysis

Plans and manages the development, implementation, and assessment of coherent financial processes and procedures to ensure the effective, efficient, and timely administration of approved budgets within the Deputy Provost portfolio, including:

• Facilitating the development, calendarization, forecasting, financial analysis, and expense management of the various budgets, funds, and grants in collaboration with budget holders
• Responsible for the preparation, presentation for approval, and submission of all financial reporting related to grants, donations, and other sources of funding
• Providing ongoing assistance and support to unit budget holders to assist them in managing individual budgets and grants (e.g., the financial conditions of grants)
• Liaising with administrative staff in the Shared Student Service areas at Durham College to manage the shared services budgets, including the VP Student Affairs, Health Centre, and Athletics and Recreation
• Liaising with Financial Services and other service units to ensure ongoing compliance with university policies and procedures
• Assisting with the development of long-term budget planning and forecasts, including assessing priorities, preparing financial models and options, assessing salary and capital implications, identifying potential risks, and preparing business plans
• Advising on the availability of funds to inform decision making on new initiatives
• Assisting with the development and implementation of effective and efficient internal financial controls and procedures to guide unit programs and services
• Reviewing and updating processes and resources as needed to inform unit staff and shared services colleagues on changes to financial policies and procedures at the university
• Conduct internal audits to ensure compliance and provide support and training as needed

3. Contract Administration

Manages the financial administration, preparation, execution, and reporting on grants, contracts, and agreements that are established between service units and external agencies by:

• Ensuring compliance with the terms and conditions of established agreements and memoranda of understanding with the Ontario Tech Student Union (i.e., Student Association Policy and Operating Agreement, Student Centre Agreement, CRWC Agreement, and agreements with the SU concerning the use of Ontario Tech space), including processing billings and invoices, and tracking expenditures and reporting requirements
• Ensuring compliance with the terms and conditions of Ministry grants (i.e., the Accessibility Fund for Students with Disabilities, the Interpreter’s Grant, the First-Generation Project, Postsecondary Fund for Aboriginal Learners, and other special-purpose funds that are awarded from time to time), including tracking eligible expenditures, monitoring the budgets, and facilitating the timely development and submission of financial and narrative reports within established deadlines
• Monitoring the delivery of services by Durham College through established Service Level Agreements by tracking shared service budgets and facilitating the review of quarterly reports
• Administration of the preparation, review, execution, and reporting on various other grants, contracts, and agreements (software licenses, service providers, research grants), including facilitating legal reviews and revisions, assisting with planning, expediting their execution with the appropriate signing authorities, tracking change and termination notices, and facilitating the timely development and submission of financial and narrative reports within established deadlines
• Maintaining files for audit purposes, including original contracts, amendments, correspondence, payment schedules, and reporting deadlines
• Facilitating the administration of Requests for Proposal processes

Required Skills

• Experienced financial Manager with a track record effectively managing budget and contract issues
• Advanced knowledge of Excel
• Excellent communication skills and a demonstrated ability to interact at all levels within the organization
• Effective organizational skills to develop priorities and meet a range of deadlines and deliverables
• Demonstrated problem solving and analytical skills, demonstrating an ability to develop solutions to complex issues
• Demonstrated success in supervising staff and overseeing continuous improvement initiatives within a post-secondary environment

Education

• Bachelor’s degree in business administration, accounting, commerce, or a related field or equivalent education and experience
• One of the following professional accounting designations, CA, CGA, CMA, or CPA – or working toward designation is an asset

• Verification of Academic credentials may be required Required Experience
• Five to seven or more years of related experience
• Demonstrated success in budgeting, financial analysis, project management within a post-secondary environment

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until May 24, 2021 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Ontario Tech University is an equal opportunity employer and welcomes applications from all qualified candidates, while especially encouraging applications from women, members of visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation, gender identity, and gender expression. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous Peoples in Canada will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require an accommodation to participate in the recruitment process, please notify the hiring manager or , Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi. Job Location Oshawa, Ontario, Canada

Expected End Date

N/A

Expected Start Date

N/A

Campus Travel

N/A

Salary Grade

Staff Level 10

Company: University of Ontario Institute of Technology

Expected salary: $79437 per year

Location: Oshawa, ON

Job date: Wed, 12 May 2021 01:53:14 GMT