People and Administration Coordinator

Job title: People and Administration Coordinator

Job description: The Architectural Institute of British Columbia (AIBC) is an independent, professional self-governing body established in 1920 by provincial statute (the Architects Act) with the mandate to regulate the profession of architecture on behalf of the public.

The AIBC has an opportunity for an ambitious and organized individual who is up for a unique and rewarding challenge. We are seeking a permanent, full-time People and Administration Coordinator (“Coordinator”) to join our team. Reporting to the Manager of People and Culture, the Coordinator will help ensure efficient day-to-day operation of the office, with significant administrative functions in the People (Human Resources) department, with other administrative duties in the Registration and Licensing, and Finance and Facilities departments.

In addition to the coordination of the front desk and its operations, the Coordinator is responsible for supporting People and Administration programs and priorities including employee on and off boarding and maintaining related files. Other responsibilities include assisting the public, volunteers and AIBC registrants with enquiries, overseeing office supply inventory, and supporting departmental meetings and events.

The ideal candidate for this role is service-oriented and anticipates needs, with excellent interpersonal and intercultural communication skills. They should have exceptional organizational skills and attention to detail, and be resourceful and proactive. The candidate should have excellent computer skills, including experience working with databases, and should identify as a self-starter, be intrinsically motivated, and have well-developed time management skills. The candidate needs to demonstrate honesty, discretion, confidentiality, and professional integrity and an interest in human resources, administration, and contributing to team success. The Coordinator we are looking for should have at least two years of administrative experience in a professional office environment, preferably within a regulatory body or non-profit organization, and previous experience working with the public in a client services role. Basic accounting experience would be considered an asset.

The AIBC maintains institutional excellence through continuous improvement and mutual respect. Our team fosters a welcoming, progressive, collaborative, and innovative environment. This position will be offered a comprehensive and competitive total rewards package, including membership in the Public Service Pension Plan. Working in our downtown Vancouver heritage building, we are centrally located near a variety of excellent cultural, restaurant and commuter options.

Note: In response to COVID-19 the AIBC office is indefinitely closed to the public and registrants. The primary functions and operations of the Institute continue, and this role will be primarily remote until staff can safely return to the office. For more details, please refer to .

How to Apply

Please do not submit a cover letter but do ensure that your resume includes your educational accomplishments, employment history, and any relevant information that relates to this position. If you are interested in joining our team, please send a PDF copy of your resume in confidence to by Sunday, May 30, 2021. Note that testing and assessments may be included as part of the recruitment process.

To support a work environment that reflects inclusion, innovation and the diversity of our communities, women, Indigenous Peoples, racialized individuals, persons of diverse gender identity or expression, persons with disabilities, and others who may wish to enthusiastically contribute to the work of the AIBC, are encouraged to apply.

If you require accommodation during any stage of the recruitment process, please let us know.

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About Architectural Institute of BC

The Architectural Institute of British Columbia (AIBC) is an independent, professional self-governing body established in 1920 by provincial statue (the Architects Act) with the mandate to regulate…

Company:

Expected salary:

Location: Vancouver, BC

Job date: Wed, 12 May 2021 00:56:01 GMT