Research Administration and Communications Officer

Job title: Research Administration and Communications Officer

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Job ID:

J1022-0245

Job Type:

Temporary Assignment or Contract

Duration:

12 months / 12 mois

Job Category:

General Administration

Open Positions:

1

Faculty / Department:

Research Management Services / Research Management Services

Campus:

Main campus (downtown)

Union Affiliation:

Support Staff (SSUO)

Date Posted:

October 11, 2022

Closing Date:

October 21, 2022

Hours per week:

35

Salary (Grade: 08) Hiring salary range
$58,932-$74,439

*Job title under review

The University of Ottawa-A crossroads of cultures and ideas
The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research universities-our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone’s contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Note: This position may be eligible for a telework arrangement. Learn more about our telework guidelines

Position Purpose
Reporting to the Director, Research Operations, plans, organizes, leads and supervises Research Operations and Strategies activities pertaining to finances, human resources, communications, physical materials and administration. Acts as sector resource person and main contact regarding administrative policies and procedures and the University-wide research management system. Provides high-quality services to stakeholders and ensures compliance with University and government regulations. Manages day-to-day financial operations and ensures best practices are adopted for workflow planning and confidential record-keeping.

In this role you will:

• Plan, organize, lead and supervise the financial, human resources, communications, physical materials and administrative day-to-day activities of Research Management Services (RMS) to ensure the efficient and effective delivery of services.
• Act as the focal point for the RMS’s day-to-day communications, providing liaison between RMS and its internal and external clients.
• Manage and maintain the RMS newsletter, website, social media, Listserve. Disseminates internal and external information, using the various distribution lists.
• Manage all aspects of the RMS operational budget, special projects budgets and the internal granting programs budget.
• Direct work and evaluate performance of work-study students.

What you will bring:

• Minimum of three years of experience in a similar role.
• Postsecondary studies leading to advanced knowledge of administration, accounting, communications and human resources principles or an equivalent combination of education and experience.
• Knowledge of computer systems and software including Microsoft Office, Research Data Management System, EDMS (Sharepoint), financial systems, spreadsheets, databases, Internet and email.
• Excellent understanding of University research funding and programs and of the University structure in general.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience working in a unionized environment and in interpreting collective agreements.
• Experience in preparing reports.
• Ability to produce high-quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• High level of discretion.
• Initiative and ability to work autonomously and as part of a team.
• Bilingualism – French and English (spoken and written).

Key Competencies at uOttawa
Here are the required competencies for all of our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

#LI-Hybrid

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We are at our best when everyone has a seat at the table, and when we are made to feel like we belong. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

Company: University of Ottawa

Expected salary: $58932 – 74439 per year

Location: Canada

Job date: Thu, 13 Oct 2022 00:51:19 GMT

Job Source: Careerjet.ca

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