Secretary C – Operational Stress Injury Clinic – Mental Health & Addictions

Job title: Secretary C – Operational Stress Injury Clinic – Mental Health & Addictions

Company: Nova Scotia Health Authority

Job description: Req ID: 105052
Location: Central Zone, Nova Scotia Operational Stress Injury Clinic
Company: NSHA
Department: MHA CZ Operational Stress Injury Clinic
Type of Employment: Hourly FT long-assignment (100% FTE) x 1 position(s)
Union Status: Admin Professionals NSGEU
Posting Closing Date: 1-Feb-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Health Services Manager, the Secretary C is accountable for efficiently providing comprehensive, confidential administrative and office management services, while demonstrating initiative, good organizational skills, and decision making. Using a customer service approach, the Secretary C will professionally deal with situations which may arise in dealing with clients/patients, the public and outside community agencies and provide coverage for other clerical staff as required.

Responsibilities can include but are not limited to:

• General office duties, including payroll, typing, data entry, filing, coping
• Creating documents, spreadsheets and presentations using Microsoft Office products
• Liaising and building relationships with other departments/partners
• Time Capture and master schedule maintenance
• Billing Blue cross
• Keeping organized records of clinic spending for quarterly reports and Audits.
• Management of calendars for multiple individuals
• Meeting support, booking, agenda’s and minutes
• Supporting medical doctors (general practitioner and psychiatry) with organizational tasks
• Supporting administrative technology needs such as projectors, Skype, Telehealth/Adobe Connect, etc
• Supporting managers in hiring – system support, scheduling and administering skills tests and interviews, creating interview packages
• Ordering supplies internally and externally (Purchase orders)
• Management/ staff/ program support
• Performance appraisal support for managers
• Triaging calls and client/ public navigation of MHA services
• Travel to various sites may be required

Qualifications

• Grade 12 plus graduate of a recognized office administration / business / secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of one year of related secretarial experience required
• Knowledge of medical terminology, finance terminology and SAP an asset
• Experience working in a health care setting – specifically Mental Health and Addictions an asset
• Demonstrated typing proficiency with a speed of 60 wpm
• Advanced Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and a willingness to learn new computer programs
• Adaptable to change and is flexible to accommodate the expectations of the position
• Ability to work in a self-directed environment and also effectively within an interdisciplinary team
• Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Strong ability to communicate professionally both verbally and in writing while maintaining a sense of customer service
• Physical ability to perform duties of the position
• Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
• Commitment to confidentiality and privacy of NSHA patients and clients
• Annually complete the training and education on patient, client and personal safety made available by NSHA
• Ability to take initiative and use good judgment when handling confidential information, correspondence and reports

Additional Qualifications
The Secretary exhibits sound judgment and initiative while working within the philosophy, objectives, guidelines, legislations, policies and procedures, Mission, Vision and Strategic Direction of Mental Health & Addictions and incorporates into daily practice the Core Competencies and Values of the Nova Scotia Health Authority.

Successful external applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment and provide a copy of their immunizations as part of their Occupational Health screening appointment

• A Skills test may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.*

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Long Assignment, Full Time (100%) Position; 70 hours bi-weekly
Beginning May 3 2021 with an anticipated end date of January 2, 2023
Dates are subject to change

Salary Information

$20.2516 – $21.8266 Hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

This is a Admin Professionals bargaining unit – NSGEU position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

Follow us on Facebook – https://www.facebook.com/NSHA.Recruitment/

Expected salary:

Location: Dartmouth, NS

Job date: Thu, 28 Jan 2021 23:29:12 GMT