SENIOR COORDINATOR, FINANCE ACCOUNTS PAYABLE

Job title: SENIOR COORDINATOR, FINANCE ACCOUNTS PAYABLE

Job description: SENIOR COORDINATOR, FINANCE ACCOUNTS PAYABLE
Permanent
Full-time
Finance Department

The Senior Coordinator, Finance Accounts Payable is responsible for ensuring the accurate entry and timely payment of: Canadian invoices, foreign currency invoices, film distributor shares, concessions and retail vendors, credit card payments, external film programmers, Festival hotel & venues. Along with maintaining an excellent relationship between TIFF and its external stakeholders.

RESPONSIBILITIES:

• Record and process payments for invoices received for Retail and Concessions.
• Record and process payments for Canadian invoices
• Record and process payment of USD invoices as well as other foreign funds invoices via wire transfer
• Record and process payments for film distributors, ensuring amounts match with the Box Office reports.
• Process payments and reconciliations for Hotel and Venue deposits.
• Record and pay recurring contract fees per schedule for Technical and Programming contractors related to Festival contracts.
• Review vendor statements received to confirm that all balances agree with balances in our system.
• Reconcile control accounts such as: Accrual Credit Cards, Deposit Accounts, Postage and AP Sub Ledger, and prepare journal entries as required to reconcile.
• Maintain records and of all seasonal petty cash requested by staff/departments; ensure expense reports and cash balance (if any) are returned on time; complete reconciliation and allocation from petty cash account to expense accounts by JE.
• Download and allocate monthly charges for Bell Mobility – ongoing and Festival phones /PDAs; report and secure authorization from departments for charges monthly. Update phone allocation by staff/department as necessary on advice of IT and relevant department.
• Provide/Supervise the training for Finance interns on a seasonal basis
• Ensuring hard and soft copy documents are filed in accordance with Finance requirements and ensure integrity of annual archiving
• Training new staff on Netsuite purchase order process
• Other duties as assigned
• Track the usage of the corporate credit cards, pulling weekly reports, following up any inconsistencies, and performing monthly reconciliations.

JOB GRADE & SALARY OR RATE OF PAY:

• Job Grade 2
• 50,000-65,000/Annually

Requirements: MINIMUM REQUIREMENTS:

• Diploma in Accounting
• 1-3 years’ experience in Accounts Payable and general accounting
• Strong communication and customer service skills to communicate with multiple levels of in the organization as well as stakeholders
• Excellent organization and time-management skills with the ability to handle several tasks and deadlines.
• Detail Oriented person who can analyze and record data efficiently.
• Collaborative and Teamwork oriented person having to work cross departmentally throughout the organization
• Self-Motivated person who remains open to challenges and always finds ways to deliver your responsibilities in the most effective manner.
• Proficiency in Microsoft Excel, Word and Google Suite
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.

Company: Toronto International Film Festival

Expected salary: $50000 – 65000 per year

Location: Toronto, ON

Job date: Wed, 02 Nov 2022 05:30:08 GMT

Job Source: Careerjet.ca

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